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Infrastructure 2004:
2004 NSF CISE/EIA RI and MII PI's Workshop

Snowbird, Utah
July 9-11, 2004

Guidelines for Expense Reimbursements

 

When traveling at CRA's expense, please do so as economically as possible and refer to the following guidelines. Contact CRA's Business Manager, Dana Neill, dneill [at] cra.org, in advance if you have questions.

CRA will provide each participating institution funding for two individuals to attend from their institution, including

  • two nights of stay at the Workshop hotel;
  • registration;
  • meals held at the Workshop; and
  • up to $500 in travel expenses.

Please save all ORIGINAL receipts for reimbursements. YOU MUST HAVE A RECEIPT TO RECEIVE REIMBURSEMENT.

Expense reimbursement forms will be available for attendees to submit expenses. You may also print one here: PDF.

  1. Fill in your name and provide the address where you want the check to be sent.
  2. Indicate where you traveled and for what purpose.
  3. List all daily expenses in the appropriate column.
  4. Sign the expense form.
  5. Include all original receipts for each expense that you claim. Please tape your receipts onto 8 x 11 sheets of paper and staple these to your expense reimbursement form.
  6. List all expenses in US dollars. If you incurred expenses in a currency other than US, use the appropriate exchange rate to make the conversion.
  7. CRA can reimburse only necessary and reasonable expenses. These typically include economy airfare, ground transportation and meals while traveling.
  8. Please remember the following restrictions when making your arrangements.
    1. If traveling internationally, you generally must use only US flag-flying carriers. If you have a question about this please contact CRA's Business Manager.
    2. Car rentals are disallowed unless pre-approved by the CRA Business Manager for unique circumstances. If you have approval, please attach this to your expense report.
    3. Room charge and taxes will be reimbursed
    4. Meals otherwise provided by the conference/meeting/workshop will not be reimbursed.
    5. Phone calls will not be reimbursed.
    6. Personal items will not be reimbursed.
    7. Alcoholic beverages will not be reimbursed.
    8. If you combine CRA travel with other professional or personal activities, only the portion directly related to CRA may be claimed for reimbursement.
 
Requirements for all participants
Schedule
Presentation and poster formats
REGISTER ON-SITE
Hotel and travel information
Expense reimbursement
Workshop home page
 
 
 
 
 


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